Audit Committee Responsibilities Calendar
1. The Committee will perform such other functions as assigned by law, the Company’s charter of bylaws, or the Board of Directors.
2. The Committee will have the power to conduct or authorize investigations into any matters within the Committee’s scope of responsibilities. The Committee will have the authority, as it deems necessary or appropriate, to retain independent legal, accounting or other advisors.
3. The Committee will meet quarterly or more frequently as circumstances require. The Committee may ask members of management or others to attend the meeting and provide pertinent information as necessary.
4. The agenda for Committee meetings will be prepared in consultation between the Committee chair (with input from the Committee members), the Chief Financial Officer, the Internal Auditor and the Independent Auditor.
5. Provide an open avenue of communication between the Internal Auditor, the Independent Auditor, the Chief Financial Officer and the Board of Directors. Report Committee actions to the Board of Directors with such recommendations as the Committee may deem appropriate.
6. Review and update the Audit Committee Charter and Responsibilities Calendar annually.
7. Provide a report in the annual proxy that includes the Committee’s review and discussion of matters with management and the Independent Auditor.
8. Include a copy of the Audit Committee Charter on the Ennis website, currently under Investor Relations/Corporate Governance. Also to be included in the Proxy is the mention of the web address, www.ennis.com, where this Charter can be found.
9. Appoint and replace the Independent Auditor and approve the terms on which the Independent Auditor is engaged.
10. Provide oversight of the Independent Auditor and resolve any disagreements between management and the Independent Auditor about financial reporting.
11. Establish and oversee a policy designating permissible services that the Independent Auditor may perform for the Company and providing for pre-approval of those services by the Committee, subject to the de minimis exceptions permitted under applicable rules.
12. Review and approve the appointment or change in the Internal Auditor.
13. Confirm annually the independence of the Independent Auditor, and quarterly review the firm’s non-audit services and related fees.
14. Verify the Committee consists of a minimum of three members who are financially literate, including at least one member who has financial sophistication.
15. Review the independence of each Committee member based on NYSE and SEC rules.
16. Inquire of the Chief Financial Officer, the Internal Auditor, and the Independent Auditor about significant risks or exposures and assess the steps management has taken to minimize such risk to the Company.
17. Review with the Internal Auditor, the Independent Auditor and the Chief Financial Officer the audit scope and plan, and coordination of efforts to assure completeness of coverage, reduction of redundant efforts, the effective use of audit resources, and the use of independent public accountants other than the appointed auditors of the company.
18. Consider and review with the Chief Financial Officer, the Independent Auditor, and the Internal Auditor:
a) The adequacy of the Company’s internal controls including computerized information system controls and security.
b) Any related significant findings and recommendations of the Independent Auditor and internal audit together with management’s responses thereto.
19. Review with the Chief Financial Officer any significant changes in GAAP.
20. Review with the Chief Financial Officer and the Independent Auditor at the completion of the annual audit:
a) The Company’s annual financial statements and related footnotes.
b) The Independent Auditor’s audit of the financial statements and its report thereon.
c) Any significant changes required in the Independent Auditor’s audit plan.
d) Any serious difficulties or disputes with management encountered during the course of the audit.
e) Other matters related to the conduct of the audit, which are to be communicated to the Committee under generally accepted auditing standards.
21. Review with the Chief Financial Officer and the Independent Auditor at least annually the Company’s critical accounting policies.
22. Review policies and procedures with respect to transactions between the Company and officers and directors, or affiliates of officers or directors, or transactions that are not a normal part of the Company’s business.
23. Consider and review with the Chief Financial Officer and the Internal Auditor:
a) Significant findings during the year and management’s responses thereto.
b) Any difficulties encountered in the course of their audits, including any restrictions on the scope of their work or access to required information.
c) Any changes required in planned scope of their audit plan.
24. Review the periodic reports of the Company with the Chief Financial Officer, the Internal Auditor and the Independent Auditor prior to filing of the reports with the SEC.
25. In connection with each periodic report of the Company, review:
a) Management’s disclosure to the Committee and the Independent Auditor under Section 302 of the Sarbanes-Oxley Act.
b) The contents of the Chief Executive Officer and the Chief Financial Officer certificates to be filed under Sections 302 and 906 of the Act
26. Monitor the appropriate standards adopted as a code of conduct for Ennis, Inc. Review with the Chief Financial Officer the results of the review of the Company’s monitoring compliance with such standards and its compliance policies.
27. Monitor the appropriate standards adopted as The Foreign Corrupt Practices Act (FCPA) for Ennis, Inc. Review with the Chief Financial Officer the results of the review of the Company’s monitoring compliance with such standards and its compliance policies. (added to AC calendar 6 20 14)
28. Review with outside counsel (where appropriate and deemed necessary) legal and regulatory matters that may have a material impact on the financial statements, related Company compliance policies, and programs and reports.
29. Under the procedures for (i) receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls and auditing matters, and (ii) the confidential, anonymous submission of employee concerns regarding accounting or auditing matters, periodically check for such complaints.
30. Meet with the Independent Auditor in executive session to discuss any matters that the Committee or the Independent Auditor believes should be discussed privately with the Audit Committee.
31. Meet with the Internal Auditor (or discuss a written report provided to the Chair) in executive session to discuss any matters that the Committee or the Internal Auditor believes should be discussed privately with the Audit Committee.
32. Meet with the Chief Financial Officer in executive sessions to discuss any matters that the Committee or the Chief Financial Officer believes should be discussed privately with the Audit Committee.
33. Audit Committee is to assume oversight of the Budget Approval process.
34. The Committee will review the Company’s Form 11-K relating to its 401(k) plan to be filed on or before June 30th with the Securities and Exchange Commission.
Last reviewed by the Audit Committee 06/21/2021